1AUTOMATABLE EMAIL TASKS
2───────────────────────
3 
4📨 INBOX MANAGEMENT
5├── Filter & sort incoming emails
6├── Auto-label/folder organization
7├── Spam/newsletter handling
8└── Priority flagging
9 
10✉️ RESPONSES
11├── Auto-acknowledgment
12├── Out-of-office replies
13├── Template responses
14└── Follow-up reminders
15 
16📊 PROCESSING
17├── Extract attachments
18├── Save to cloud storage
19├── Create tasks from emails
20├── Log to spreadsheets
21 
22📝 DIGESTS
23├── Daily email summaries
24├── Team update consolidation
25├── Newsletter aggregation
26└── Report compilation

11. Add Gmail node
22. Create new credential
33. Choose OAuth2
44. Sign in with Google
55. Grant permissions:
6   - Read emails
7   - Send emails
8   - Modify labels

1https://www.googleapis.com/auth/gmail.modify
2https://www.googleapis.com/auth/gmail.send
3https://www.googleapis.com/auth/gmail.labels

1{
2  "name": "Email Auto-Labeler",
3  "nodes": [
4    {
5      "name": "Gmail Trigger",
6      "type": "n8n-nodes-base.gmailTrigger",
7      "parameters": {
8        "pollTimes": {
9          "item": [{ "mode": "everyMinute" }]
10        },
11        "filters": {
12          "includeSpamTrash": false
13        }
14      }
15    },
16    {
17      "name": "Check Sender",
18      "type": "n8n-nodes-base.switch",
19      "parameters": {
20        "rules": {
21          "rules": [
22            {
23              "value": "@important-client.com",
24              "output": "VIP"
25            },
26            {
27              "value": "@newsletter",
28              "output": "Newsletter"
29            },
30            {
31              "value": "invoice|receipt",
32              "output": "Finance"
33            }
34          ]
35        }
36      }
37    },
38    {
39      "name": "Add VIP Label",
40      "type": "n8n-nodes-base.gmail",
41      "parameters": {
42        "operation": "addLabels",
43        "messageId": "={{ $('Gmail Trigger').item.json.id }}",
44        "labelIds": ["Label_VIP"]
45      }
46    }
47  ]
48}

1// Code node: Classify email
2const email = $input.item.json;
3const from = email.from.toLowerCase();
4const subject = email.subject.toLowerCase();
5
6let labels = [];
7let priority = 'normal';
8
9// VIP senders
10const vipDomains = ['@importantclient.com', '@boss.com'];
11if (vipDomains.some(domain => from.includes(domain))) {
12  labels.push('VIP');
13  priority = 'high';
14}
15
16// Finance related
17if (subject.match(/invoice|receipt|payment|billing/)) {
18  labels.push('Finance');
19}
20
21// Meeting requests
22if (subject.match(/meeting|call|schedule|zoom|teams/)) {
23  labels.push('Meetings');
24}
25
26// Support tickets
27if (from.includes('support') || subject.match(/ticket|issue|bug/)) {
28  labels.push('Support');
29}
30
31return {
32  ...email,
33  autoLabels: labels,
34  priority: priority
35};

1WORKFLOW: Auto-Acknowledge VIP
2──────────────────────────────
3 
4[Gmail Trigger]
5     │
6     ▼
7[Filter: From VIP?]
8     │
9     ├── Yes ──► [Send Acknowledgment]
10     │                    │
11     │                    ▼
12     │            [Create Reminder]
13     │
14     └── No ──► [Normal Processing]

1// Code node: Generate reply
2const email = $input.item.json;
3const senderName = email.from.split('<')[0].trim();
4
5const acknowledgment = `
6Hi ${senderName},
7
8Thank you for your email. I've received it and will respond in detail within 24 hours.
9
10If this is urgent, please call me at [phone] or mark as urgent in the subject.
11
12Best regards,
13[Your Name]
14
15---
16This is an automated acknowledgment.
17`;
18
19return {
20  to: email.from,
21  subject: `Re: ${email.subject}`,
22  body: acknowledgment,
23  originalId: email.id
24};

1// Only auto-reply during business hours
2const now = new Date();
3const hour = now.getHours();
4const day = now.getDay();
5
6const isBusinessHours = (
7  day >= 1 && day <= 5 && // Mon-Fri
8  hour >= 9 && hour < 18   // 9 AM - 6 PM
9);
10
11if (!isBusinessHours) {
12  return {
13    shouldAutoReply: true,
14    message: "Auto-reply: Will respond next business day"
15  };
16}
17
18return {
19  shouldAutoReply: false
20};

1[Gmail Trigger]
2     │
3     ▼
4[Filter: Has "TODO" or from Boss]
5     │
6     ▼
7[Extract Task Info]
8     │
9     ▼
10[Create Task in Todoist/Notion/Trello]
11     │
12     ▼
13[Archive Email]
14     │
15     ▼
16[Slack Notification]

1const email = $input.item.json;
2
3// Extract due date from email
4const dueDateMatch = email.body.match(/due:?\s*(\d{1,2}\/\d{1,2}|\d{4}-\d{2}-\d{2})/i);
5const priorityMatch = email.body.match(/priority:?\s*(high|medium|low)/i);
6
7// Extract task title
8let taskTitle = email.subject;
9if (taskTitle.startsWith('Re:') || taskTitle.startsWith('Fwd:')) {
10  taskTitle = taskTitle.replace(/^(Re:|Fwd:)\s*/i, '');
11}
12
13return {
14  title: taskTitle.substring(0, 100),
15  description: `From: ${email.from}\n\n${email.snippet}`,
16  dueDate: dueDateMatch ? dueDateMatch[1] : null,
17  priority: priorityMatch ? priorityMatch[1] : 'medium',
18  sourceEmailId: email.id,
19  link: `https://mail.google.com/mail/u/0/#inbox/${email.id}`
20};

1{
2  "name": "Create Notion Task",
3  "type": "n8n-nodes-base.notion",
4  "parameters": {
5    "operation": "create",
6    "databaseId": "your-database-id",
7    "properties": {
8      "Name": {
9        "title": [{ "text": { "content": "={{ $json.title }}" }}]
10      },
11      "Status": {
12        "select": { "name": "To Do" }
13      },
14      "Source": {
15        "select": { "name": "Email" }
16      },
17      "Due Date": {
18        "date": { "start": "={{ $json.dueDate }}" }
19      }
20    }
21  }
22}

1WORKFLOW: Morning Email Digest
2──────────────────────────────
3 
4[Schedule: 7 AM]
5     │
6     ▼
7[Get Unread Emails]
8     │
9     ▼
10[Categorize & Summarize]
11     │
12     ▼
13[Generate HTML Report]
14     │
15     ▼
16[Send Digest to Self]

1// Code node: Categorize emails
2const emails = $input.all();
3
4const categories = {
5  urgent: [],
6  vip: [],
7  newsletters: [],
8  social: [],
9  other: []
10};
11
12const vipSenders = ['boss@company.com', 'ceo@company.com'];
13
14for (const email of emails) {
15  const from = email.json.from.toLowerCase();
16  const subject = email.json.subject.toLowerCase();
17  
18  if (subject.includes('urgent') || subject.includes('asap')) {
19    categories.urgent.push(email.json);
20  } else if (vipSenders.some(vip => from.includes(vip))) {
21    categories.vip.push(email.json);
22  } else if (from.includes('newsletter') || from.includes('substack')) {
23    categories.newsletters.push(email.json);
24  } else if (from.includes('linkedin') || from.includes('facebook')) {
25    categories.social.push(email.json);
26  } else {
27    categories.other.push(email.json);
28  }
29}
30
31return { categories };

1const { categories } = $input.item.json;
2
3const formatEmails = (emails, emoji) => {
4  if (emails.length === 0) return '';
5  
6  let html = emails.map(e => `
7    <li>
8      <strong>${e.from.split('<')[0]}</strong><br>
9      <a href="https://mail.google.com/mail/u/0/#inbox/${e.id}">${e.subject}</a>
10      <p style="color: #666; margin: 5px 0;">${e.snippet.substring(0, 100)}...</p>
11    </li>
12  `).join('');
13  
14  return `<h3>${emoji} ${emails.length} emails</h3><ul>${html}</ul>`;
15};
16
17const digest = `
18<!DOCTYPE html>
19<html>
20<head>
21  <style>
22    body { font-family: Arial, sans-serif; max-width: 600px; margin: 0 auto; }
23    h2 { color: #333; border-bottom: 2px solid #4CAF50; }
24    h3 { color: #555; }
25    ul { list-style: none; padding: 0; }
26    li { background: #f9f9f9; padding: 10px; margin: 5px 0; border-radius: 5px; }
27    a { color: #1a73e8; text-decoration: none; }
28  </style>
29</head>
30<body>
31  <h2>�� Morning Email Digest</h2>
32  <p>You have <strong>${Object.values(categories).flat().length}</strong> unread emails</p>
33  
34  ${formatEmails(categories.urgent, '🔴 Urgent')}
35  ${formatEmails(categories.vip, '⭐ VIP')}
36  ${formatEmails(categories.other, '📬 Other')}
37  
38  <p style="color: #666; font-size: 12px;">
39    ${categories.newsletters.length} newsletters, 
40    ${categories.social.length} social notifications skipped
41  </p>
42</body>
43</html>
44`;
45
46return { digest };

1[Gmail Trigger: Has Attachment]
2     │
3     ▼
4[Get Attachment Data]
5     │
6     ▼
7[Google Drive: Upload]
8     │
9     ▼
10[Update Spreadsheet Log]
11     │
12     ▼
13[Archive Email]

1// Filter for specific attachment types
2const email = $input.item.json;
3const attachments = email.attachments || [];
4
5const allowedTypes = ['.pdf', '.xlsx', '.docx', '.csv'];
6
7const validAttachments = attachments.filter(att => {
8  const ext = att.filename.toLowerCase().slice(-5);
9  return allowedTypes.some(type => ext.includes(type));
10});
11
12if (validAttachments.length === 0) {
13  return null; // Skip this email
14}
15
16return {
17  emailId: email.id,
18  subject: email.subject,
19  from: email.from,
20  attachments: validAttachments
21};

1WORKFLOW: Follow-Up Tracker
2───────────────────────────
3 
4[Schedule: Daily at 9 AM]
5     │
6     ▼
7[Get Sent Emails (last 3 days)]
8     │
9     ▼
10[For Each: Check for Reply]
11     │
12     ▼
13[Filter: No Reply Yet]
14     │
15     ▼
16[Create Reminder]
17     │
18     ▼
19[Send Slack Summary]

1// For each sent email, check if there's a reply
2const sentEmail = $input.item.json;
3const threadId = sentEmail.threadId;
4
5// If thread has more messages after our sent email, there's a reply
6const threadMessages = $('Get Thread').item.json.messages;
7const sentTimestamp = new Date(sentEmail.internalDate);
8
9const hasReply = threadMessages.some(msg => {
10  const msgDate = new Date(msg.internalDate);
11  return msgDate > sentTimestamp && !msg.labelIds.includes('SENT');
12});
13
14const daysSinceSent = Math.floor(
15  (Date.now() - sentTimestamp) / (1000 * 60 * 60 * 24)
16);
17
18return {
19  ...sentEmail,
20  hasReply,
21  daysSinceSent,
22  needsFollowUp: !hasReply && daysSinceSent >= 3
23};

1DO's
2────
3✅ Start small, automate one workflow at a time
4✅ Always test with your own emails first
5✅ Set up error notifications
6✅ Keep auto-replies professional
7✅ Include unsubscribe option for bulk emails
8 
9DON'Ts
10──────
11❌ Auto-reply to auto-replies (loop!)
12❌ Process spam folder
13❌ Send automated emails too frequently
14❌ Ignore email threading
15❌ Auto-delete without backup

1// Check for auto-reply indicators
2const email = $input.item.json;
3
4const isAutoReply = (
5  email.headers['auto-submitted'] === 'auto-replied' ||
6  email.headers['x-auto-response-suppress'] ||
7  email.subject.toLowerCase().includes('auto-reply') ||
8  email.subject.toLowerCase().includes('automatic reply') ||
9  email.from.toLowerCase().includes('noreply')
10);
11
12if (isAutoReply) {
13  // Don't send auto-reply to auto-replies!
14  return null;
15}
16
17return email;