1┌─────────────────────────────────────────────┐
2│           NOTION AI CAPABILITIES            │
3├─────────────────────────────────────────────┤
4│                                             │
5│ ✍️ WRITING                                  │
6│ ├── Draft documents                         │
7│ ├── Continue writing                        │
8│ ├── Improve writing                         │
9│ ├── Fix spelling & grammar                  │
10│ └── Change tone                             │
11│                                             │
12│ 📝 EDITING                                  │
13│ ├── Make shorter/longer                     │
14│ ├── Simplify language                       │
15│ ├── Translate (15+ languages)               │
16│ └── Explain technical terms                 │
17│                                             │
18│ 📊 ANALYSIS                                 │
19│ ├── Summarize text                          │
20│ ├── Extract action items                    │
21│ ├── Find key points                         │
22│ └── Create outlines                         │
23│                                             │
24│ 🎯 GENERATION                               │
25│ ├── Brainstorm ideas                        │
26│ ├── Create tables                           │
27│ ├── Write formulas                          │
28│ └── Generate content                        │
29│                                             │
30│ 💬 Q&A (Notion AI Chat)                     │
31│ ├── Answer questions about workspace        │
32│ ├── Find information                        │
33│ ├── Summarize pages                         │
34│ └── Cross-reference data                    │
35│                                             │
36└─────────────────────────────────────────────┘

1Notion AI Add-on:
2├── Free trial: Available
3├── Member: $10/member/month
4├── Add to any Notion plan
5└── Unlimited AI usage
6 
7Plans + AI:
8├── Free + AI: $10/mo
9├── Plus + AI: $18/mo ($8 + $10)
10├── Business + AI: $25/mo ($15 + $10)
11└── Enterprise + AI: Custom

11. Settings & Members
22. Plans (left sidebar)
33. Add Notion AI
44. Select billing option
55. Confirm
6 
7Access:
8- Press Space on empty line
9- Type "/" and search "AI"
10- Highlight text → "Ask AI"
11- Use Cmd/Ctrl + J anywhere

1Invoke AI:
2├── Space (empty line) → AI menu
3├── /ai → Quick command
4├── Select text → Ask AI
5└── Cmd+J → AI sidebar
6 
7Common Commands:
8├── /summarize
9├── /translate
10├── /improve
11├── /shorter
12├── /longer
13├── /brainstorm
14├── /action items
15└── /explain

1📁 Company Wiki
2├── 📄 Welcome & Overview (AI-generated intro)
3├── 📂 Departments
4│   ├── 📄 Engineering
5│   ├── 📄 Marketing
6│   ├── 📄 Sales
7│   ├── 📄 Operations
8│   └── 📄 HR
9├── 📂 Policies
10│   ├── 📄 Time Off Policy
11│   ├── 📄 Expense Policy
12│   ├── 📄 Remote Work Policy
13│   └── 📄 Security Policy
14├── 📂 Processes
15│   ├── 📄 Onboarding
16│   ├── 📄 Offboarding
17│   ├── 📄 Procurement
18│   └── 📄 Travel Booking
19├── 📂 Tools & Systems
20│   ├── 📄 Tool Directory
21│   ├── 📄 Access Requests
22│   └── 📄 IT Support
23└── 📂 FAQ
24    └── 📄 Common Questions

1Prompt: "Write a remote work policy for a tech company"
2 
3AI Output:
4 
5# Remote Work Policy
6 
7## Overview
8This policy outlines guidelines for employees 
9working remotely, ensuring productivity while 
10maintaining work-life balance.
11 
12## Eligibility
13- Full-time employees after 90-day probation
14- Role must be remote-compatible
15- Manager approval required
16 
17## Core Hours
18- All team members available 10 AM - 3 PM (local time)
19- Flexible scheduling outside core hours
20- Respond to messages within 4 hours during work day
21 
22## Equipment & Setup
23- Company provides: Laptop, monitor, keyboard
24- Home office stipend: $500 one-time
25- Internet allowance: $50/month
26 
27## Communication
28- Daily standup (async or sync)
29- Camera on for team meetings
30- Slack as primary communication
31 
32## Security Requirements
33- VPN required for all work
34- No public WiFi for sensitive data
35- Lock screen when away
36 
37## Performance Expectations
38- Same output expectations as in-office
39- Regular 1:1s with manager
40- Quarterly in-person team meetings
41 
42---
43Last Updated: [AI adds date]
44Questions: hr@company.com

1Select text → "Improve writing"
2 
3Before:
4"when u need time off u should tell ur manager 
5and put it in the system also make sure to do 
6it early enough"
7 
8After:
9"To request time off, please follow these steps:
101. Notify your manager at least 2 weeks in advance
112. Submit your request in the HR system
123. Await manager approval before confirming plans
13 
14For urgent requests, contact HR directly."

1Database: Team Directory
2 
3Properties:
4├── Name (title)
5├── Role (select)
6├── Department (select)
7├── Email (email)
8├── Start Date (date)
9├── Manager (relation)
10├── Skills (multi-select)
11├── Bio (AI-generated text)
12└── Photo (file)
13 
14AI Features:
15├── Auto-generate bio from LinkedIn import
16├── Suggest skills based on role
17├── Create org chart visualization
18└── Answer "Who knows about X?"

1Database: Projects
2 
3Properties:
4├── Project Name (title)
5├── Status (select: Planning/Active/Complete)
6├── Owner (person)
7├── Team (relation to Team Directory)
8├── Start Date (date)
9├── Due Date (date)
10├── Priority (select)
11├── Description (text)
12├── Tasks (relation to Tasks DB)
13├── AI Summary (formula + AI)
14└── Documents (relation to Docs DB)
15 
16AI Automation:
17├── Generate project brief from description
18├── Create initial task breakdown
19├── Weekly status summary
20└── Risk identification

1Questions you can ask:
2 
3"What projects is Sarah working on?"
4→ AI searches Projects DB, filters by team member
5 
6"Summarize our Q1 marketing initiatives"
7→ AI finds relevant projects, creates summary
8 
9"Who has experience with Python?"
10→ AI searches Team Directory skills
11 
12"What's the status of Project Alpha?"
13→ AI pulls project details, recent updates
14 
15"Find all policies about expenses"
16→ AI searches Policies folder, returns relevant docs

1Prompt: "Create new hire onboarding checklist 
2for a software engineer"
3 
4AI generates:
5 
6# Engineering Onboarding Checklist
7 
8## Day 1: Welcome
9□ Welcome meeting with manager
10□ Team introductions
11□ Office tour / Remote setup guide
12□ Receive equipment (laptop, monitors)
13□ Set up email and Slack
14□ Review employee handbook
15 
16## Week 1: Setup & Learning
17□ Complete HR paperwork
18□ Set up development environment
19□ Access to GitHub, Jira, CI/CD
20□ Review codebase documentation
21□ Shadow team members
22□ First 1:1 with manager
23 
24## Week 2: Integration
25□ Attend team standup
26□ First small task assignment
27□ Code review participation
28□ Meet with key stakeholders
29□ Review team processes
30 
31## Week 3-4: Contribution
32□ Complete first feature/bug fix
33□ Present work in team meeting
34□ Feedback session with manager
35□ Set 30-60-90 day goals
36 
37## Resources
38- Engineering Wiki: [link]
39- Tech Stack Guide: [link]
40- Team Calendar: [link]
41- IT Support: it@company.com
42 
43---
44Manager: Check progress weekly
45HR: 30-day check-in scheduled

1AI-Powered Meeting Template:
2 
3# Meeting: [Title]
4Date: [AI auto-fills]
5Attendees: [Tag participants]
6 
7## Agenda
8[AI suggests based on meeting title/series]
9 
10## Notes
11[Take notes during meeting]
12 
13## Action Items
14[AI extracts from notes]
15| Task | Owner | Due |
16|------|-------|-----|
17| [AI fills] | | |
18 
19## Summary
20[Click: "Summarize meeting notes"]
21 
22## Follow-up
23- Next meeting: [date]
24- Send summary to: [attendees]

1Prompt: "Create SOP for customer refund processing"
2 
3AI Output:
4 
5# SOP: Customer Refund Processing
6 
7## Purpose
8Standardize the refund process to ensure 
9consistency and customer satisfaction.
10 
11## Scope
12All customer refund requests under $500.
13Requests over $500 require manager approval.
14 
15## Process
16 
17### Step 1: Receive Request
181. Customer submits via support ticket
192. Log in Refund Tracker database
203. Acknowledge within 24 hours
21 
22### Step 2: Verify Eligibility
23Check:
24□ Purchase date within 30 days
25□ Product/service details match
26□ No previous refund for same order
27□ Account in good standing
28 
29### Step 3: Process Refund
301. Open payment system
312. Locate original transaction
323. Process refund to original payment method
334. Generate confirmation number
34 
35### Step 4: Notify Customer
36Send email using template:
37"Your refund of $[amount] has been processed.
38Confirmation: [number]
39Timeline: 5-7 business days"
40 
41### Step 5: Update Records
421. Mark ticket as resolved
432. Update Refund Tracker
443. Add to monthly report
45 
46## Exceptions
47- Over $500: Escalate to manager
48- Disputed charge: Escalate to finance
49- Repeat requester: Review account
50 
51## Metrics
52- Target: 90% processed within 48 hours
53- Satisfaction: 95%+ rating

1Employee asks: "What's our vacation policy?"
2 
3Notion AI:
4"Based on our Time Off Policy (last updated Jan 2024):
5 
6• PTO: 20 days per year (accrued monthly)
7• Sick leave: 10 days per year
8• Holidays: 10 company holidays
9• Carryover: Maximum 5 days to next year
10 
11Request process:
121. Submit in HR system 2 weeks ahead
132. Manager approval required
143. Update team calendar
15 
16Full policy: [link to Time Off Policy]"

1Manager asks: "Give me an overview of all 
2active marketing projects"
3 
4Notion AI:
5"Currently 4 active marketing projects:
6 
71. Q1 Campaign Launch (Due: Feb 15)
8   - Status: On track
9   - Owner: Sarah
10   - Focus: Product awareness
11 
122. Website Redesign (Due: Mar 1)
13   - Status: At risk (2 days behind)
14   - Owner: Mike
15   - Focus: Conversion optimization
16 
173. Content Calendar (Ongoing)
18   - Status: On track
19   - Owner: Lisa
20   - Focus: Weekly blog posts
21 
224. Partner Co-marketing (Due: Feb 28)
23   - Status: On track
24   - Owner: Tom
25   - Focus: Joint webinar series
26 
27Key concerns:
28- Website redesign needs additional resources
29- Recommend adding 1 designer"

1Question: "Which team members have the skills 
2for the new AI project?"
3 
4Notion AI:
5"Based on skills in Team Directory, these 
6team members match AI project requirements:
7 
8Python expertise:
9• David Chen (Senior Developer) - Expert
10• Sarah Kim (ML Engineer) - Expert
11• Tom Lee (Backend Dev) - Intermediate
12 
13Machine Learning:
14• Sarah Kim (ML Engineer) - Expert
15• Lisa Park (Data Scientist) - Advanced
16 
17Available capacity (from Project DB):
18• David Chen - 40% available
19• Lisa Park - 60% available
20• Sarah Kim - Currently 100% allocated
21 
22Recommendation:
23Primary team: David + Lisa
24Consider: Reallocating Sarah from Project X"

1Integration setup:
21. Notion → Settings → Connections
32. Add Slack connection
43. Authorize
5 
6Use cases:
7├── Share Notion pages to Slack
8├── Create tasks from Slack messages
9├── Get notifications on page updates
10└── Search Notion from Slack
11 
12Slash commands:
13/notion create - Create new page
14/notion search - Search workspace
15/notion share - Share page link

1Sync databases with calendar:
21. Database with date property
32. Add calendar view
43. Sync with Google Calendar
5 
6Operations use:
7├── Project deadlines → Calendar
8├── Team meetings → Calendar
9├── PTO tracking → Calendar
10└── Launch dates → Calendar

1Automation examples:
2 
31. New employee in HR system → 
4   Create Notion onboarding page
5 
62. Form submission →
7   Add to Notion database
8 
93. Notion task completed →
10   Update project management tool
11 
124. Weekly trigger →
13   AI summarizes and sends to Slack

1✅ Good Structure (AI-friendly):
2 
3📁 Operations Hub
4├── 📄 Index (linked to all sections)
5├── 📂 Policies (tagged, categorized)
6├── 📂 Processes (step-by-step)
7├── 📂 Templates (standardized)
8└── 📊 Databases (related, connected)
9 
10Benefits:
11- AI can find related content
12- Cross-references work
13- Summaries are accurate

1✅ Effective prompts:
2 
3"Write a professional email to announce 
4the new remote work policy, including:
5- Key changes from previous policy
6- Effective date
7- Who to contact for questions"
8 
9"Summarize this meeting notes page and 
10extract action items with owners and deadlines"
11 
12"Translate this document to Vietnamese, 
13maintaining professional business tone"
14 
15❌ Avoid:
16 
17"Write something" (too vague)
18"Make it better" (no direction)
19"Fix this" (unclear what to fix)

11. Create new Notion workspace
22. Build wiki structure (departments, policies)
33. Use AI to generate:
4   - Welcome page
5   - 2 policy documents
6   - FAQ section
74. Add navigation and links

11. Build Team Directory database
22. Add 5 sample team members
33. Use AI to:
4   - Generate bios
5   - Suggest skills
6   - Create summary views
74. Test AI Q&A on database

11. Choose a process from your work
22. Use AI to create SOP document
33. Add checklist and templates
44. Review and refine with AI